How to Prepare Your Entry

COPIES OF ENTERED STORIES:

Submit links, low-resolution PDFs, MP3 or MP4 files
Combine PDFs of single stories into one PDF. Help with combining PDFs. NOTE: related stories published or aired the same day count as a single story.
Television and radio links must yield good quality visual or audio replay.
All copies submitted must contain the same coverage as the original aired, published or posted entry, and must include all graphics, headlines and photos (where applicable).
Cover letters containing your story list are mandatory.

Acceptable Print Hardcopies — Four copies of each item:

Clearly legible photocopies on paper measuring anywhere from 8.5 inches by 11 inches to 11 inches by 17 inches,
Clips mounted on paper, cardboard or similar material,
Reprints, or
Printouts of PDF versions of print stories, as long as all graphics and information are included that were in the original published story. (Only news services may submit computer printouts without graphics.)
In each case, the submitted material must show the same stories, headlines, photos and graphics that appeared originally in print, without any additions or deletions, and must be accompanied by at least one actual tear sheet or clipping. Only news services may submit computer printouts without graphics.
Tear sheets are not accepted as entries, though one is requested to accompany photocopies or PDF printouts for hard-copy entries. Supplemental materials, including online components, are permitted.
Cover letter (if desired)
Printout of your electronic entry form

Acceptable Television Hardcopies — Four copies of each item:

Acceptable Radio Hardcopies — Four copies of each item:

Acceptable Online Hardcopies — Four copies of each item:

CDs or DVDs readable on Mac and PC showing exactly how the material appeared online (not updated after January 31, 2021)
Legible printouts of exactly how the material appears (or appeared) online
Pages or information updated after January 31, 2021 are not eligible
Include instructions indicating which stories and web pages are to be judged
Transcript for audio or video components to the entry
Cover letter (if desired)
Printout of your electronic entry form

Acceptable Book copies:

Four copies of your book. Books must be submitted as published. Computer printouts or proofing copies will not be accepted.
Cover letter (if desired) (four copies)
The first-place winner of the Rachel Carson Environment Book Award will need to send three more copies to be judged in the Nina Mason Pulliam Award for $10,000.

Acceptable Electronic Book entries:

Detailed instructions on how to access the book (four copies) on the entry form.

SHIPPING ADDRESS FOR BOOKS AND HARD-COPY ENTRIES:

SEJ Awards
Attn: Chris Bruggers
186 N Bellaire Ave
Louisville, KY 40206